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A board meeting gives you an opportunity to discuss key corporate issues with a variety of experts. They can provide diverse perspectives, which is vital when deciding on a broad-based strategy and defining the method by the teams implement those strategies.
The effectiveness of a gathering is dependent on the manner in which the leadership ensures that discussions are on the right track and directs them. No matter how energizing or thorough the agenda, when discussions diverge from the topic and take too long, the meeting aren’t effective. In addition, if important documents aren’t made available to the attendees prior to the meeting, it may be difficult for participants to prepare and participate.
To maximize the value of board meetings, start every meeting with a 10-minute recap, which repeats the most important elements from previous pre-meetings as well as the board package. This will help clear the board members’ minds and keep them focused.
Sidetracked by new topics of discussion can consume precious time during meetings, and distract board members away from the more important agenda items. Mitigate this by including an “parking lot” item on the agenda for discussion topics that may warrant more study but aren’t prioritised.
Once the agenda is settled, it’s important to hear reports from the executive director as well as any committee or standing reports. It’s also beneficial to allow someone to read financial reports, but only if they need further discussion. The chair will then allow the floor to vote on each item after the discussion has ended. If a motion is introduced, it should be “seconded” by another member before being called for a vote.
