Whether you’re a small business, or a large corporation document tracking can help you make your life easier. Particularly when dealing with confidential files, or documents that are essential to the success of your company’s operations. Document tracking can provide security and productivity benefits in addition to ensuring compliance with regulatory requirements.
The term “audit trail” typically refers to a set of digital or physical documents that record chronologically the journey of a file and its operational actions. This could be anything from the paper trail of a legal case, to the digital documents created by project management software. Audit trails are a type of document management, and they aid businesses in complying with regulations and industry standards, and ensure that confidential information is secure.
A log file is used to create an audit trail. It contains all of the data that was recorded over the course of the life of an electronic record. This includes what actions and commands have been performed, who was the person who executed them, which resources and files have been access, and how much time has been spent between each event. The data is also time – and date-stamped in order to provide a clear snapshot.
In the event of a security breach, audit trails can be used to determine which users within the organization were involved. This helps you identify suspicious activity quickly and avoid future incidents. Internal fraud is a major concern for many companies, but an audit trail can also help you identify problems with hackers from outside or ransomware-related threats.
