The chance of having technical issues is high when holding an online meeting. For instance one of your board members might have an unreliable internet connection or his battery could die during the meeting. It’s a good idea to have remote participants to test their devices prior to the meeting. Additionally you can offer them training and assistance so they are prepared to use your online portal prior to the actual meeting begins.
Aside from the basic attributes, it is vital that you look for an online boardroom with high-level security and compliance. The top online board portals will safeguard your data on a server-level, and you can also customize access to documents for different users.
A second essential feature is the ability to record votes. Instead of using the traditional show-ofhands system, recording votes in your virtual boardroom will provide transparency and accountability. It will also reduce the time you spend on board resolutions, and will increase the efficiency of your meetings.
The software should be easy to use and comprehend for everyone, even if you have less tech-savvy attendees. It should also be compatible with all platforms, including tablets and smartphones. It should also work with printers. Some board members might prefer to print out documents or presentations due to various reasons, such as their inability to work with screens for prolonged periods of time. Chat functions should be accessible in the digital boardroom to facilitate rapid collaboration.
