It may appear simple to take minutes at board meetings, but www.loveboardroom.com/what-is-business-continuity-planning-bcp/ there are numerous things to be considered to ensure that the process is efficient and accurate. Having impactful meeting minutes can help protect your legal rights and increase the efficiency of board members.
In addition to capturing discussions and decisions, meeting minutes must also include vital information such as who attended the meeting, who was absent, the time, and location of the board meeting. The inclusion of these details will ensure that the minutes are a complete record of the board’s meeting and will serve as a reference for future meetings.
It is also important to keep in mind that minutes should not be transcribed the exact words spoken during the meeting, since this could be problematic later on if someone were to take the minutes without context. It is more efficient to summarize key points and the results of the discussion, and not note the length of every phrase or detail given by a director during the meeting.
It is also essential that the secretary of the board be prepared to record the minutes. This means bringing all the materials needed to record them to the meeting. It might be necessary to bring a pen and a notebook, or if your organization employs board management software and you want to store all the information in a secure portal for board members. It’s also a good idea to keep backup copies of the documents on a harddrive or in print.
