When it concerns documents, security is the most important factor. Data breaches can be costly, and the reputations of organizations could be damaged by leaks that expose sensitive information about employees or customers. Using secure document storage solutions to keep your documents secure, accessible, and organized will protect your company from cyber attacks and other risks.
Unlike traditional paper files, document storage solutions are digital and secure – making them safe from hackers who could have access to your data. This safeguards the confidentiality of your documents, even when they’re being accessed via devices that are not in your control, such as those owned by third parties or employees.
Many document storage solutions include various collaborative tools that make it easy to review and comment files. You can also find solutions that work with your existing systems, thus reducing the number of applications. This can lower the risk that a breach could occur by ensuring that users have access to only one platform for document sharing and collaboration.
In addition, to secure your stored documents, it is recommended to look for a solution which includes multi-factor authentication (MFA). This feature is crucial when employees work remotely, and could require the verification of their identity with the phone, app or text message before they can view or edit your files.
Redtail Imaging is a document management solution for RIAs that integrates the security of cloud storage with collaboration and content management capabilities. It comes with bank-level security, and is able to meet industry standards such as FINRA and CFPB regulations.
www.dataroomblog.net/the-key-to-data-security-exploring-secure-document-storage-solutions
