A board room portal is an all-in-one software tool that simplifies meeting management by bringing together several key elements of the boardroom experience into a single package. Video conferences, document sharing minutes taking and board book publishing are all included. It also comes with a range of real-time workflow tools to boost productivity and enhance engagement during meetings.
A single solution can reduce the need for a variety of separate tools, and the costs. It allows board members to work from any device and access information or take part in meetings from anywhere. This is especially important as young and other digitally native directors join boards and are expected to have access to these kinds of tools for their own professional activities.
In addition to the convenience of working on any device, the board management software can also reduce time by eliminating the need for documents to be sent via emails. This enables a quicker preparation of meetings, as the board is able to review documents and make annotations on any device prior to a meeting. Any last minute changes to the board pack can be made effortlessly and directors immediately notified. Any additional information or historical data that could be beneficial to an ongoing discussion can be located quickly and easily.
Other important aspects to consider when choosing boardsroom portals include the ability to integrate with third party software as well as the level of support available. Make sure to choose a service that offers extensive training and onboarding classes to help new and existing users make the most of the software. Choose a company that has international certifications to ensure that your organisation’s data is securely stored and transmitted.
